We want to ensure that all of the suppliers attending get the most of their experience on the day so please ensure you read our handy guide which lists all of the information you will need both in the run up to the event and the showcase itself.

Supplying Information Once you have confirmed your booking you will be asked to supply your contact details, your logo, copy for the directory and your social media links. 



Once you have confirmed your booking you will be asked to supply your contact details, your logo, copy for the directory and your social media links. 

0900 hrs    Site Access opens for Exhibitors      

1115 hrs    Exhibitors must be parked in the designated area of the course ready for event opening

1130 hrs    Showcase opens - Buyers Hour

1230 hrs    Coffee, Cake & Informal Q&A

1300 hrs    Showcase opens to Race going Public

1330 hrs    First Race begins 

1730 hrs    Last Race finishes

1800 hrs    Exhibitors Vacate

Venue Access Warwick Racecourse will allow exhibitors to have direct access to the marquee for the purpose of loading and unloading and you will be directed by Racecourse Staff upon arrival at the main entrance (Bread and Meat Close).  Exhibitor Parking is now in the car park to the right of the marquee - IN THE GRAVEL AREA ONLY.  Please do not park in the marked bays here as this is required for Jockeys and Trainers.  All Exhibitor vehicles must be off site and parked in the allocated parking location by 1115 hrs. 

Exhibitor & Buyer Parking  for 24th Sept

Buyers Parking  (to the right of the main entrance)

Exhibitor Parking  

Exhibitors can unload in the front of the Pavillion marquee then park IN THE GRAVEL AREA ONLY of the car park just past it.


Paddock Pavillion/Marquee

(Warwickshire Food & Drink Showcase)

Exhibitors can enter the Racecourse via the main entrance from 0900hrs and drive down to the marquee (yellow arrows). 

Electrical Supply If you need your stand to be near to an electrical socket, please ensure that you confirm this at the time of your booking. Any electrical equipment needs to be PAT Tested and you will require  a certificate to validate this which should be supplied to the racecourse or events team in advance of the event.

Toilets The nearest toilets and handwashing facilities are located to the left of the marquee. 

Lunch & Refreshments There will be complimentary Coffee & Cakes as part of the Q&A session at 1230 hrs  Tthere are food vendors on site, as part of the race day where you can buy lunch.  These are not in the marquee but we will be on hand to babysit a stand if you need to leave for any reason.  

Complimentary Wifi Log in details so that you can access the Wifi will be issued to you in advance and will also be available on the day. If you experience any problems accessing the service on the day, please speak to a member of the event team who will be happy to help.

Fire Evacuation There is no planned fire drill on the Raceday so any Fire Alarm sounds you hear will be real and you will need to evacuate through the nearest marked entrance.  In the event of any emergency please follow the instructions of the Racecourse.